Volunteer Sign-Up Form

8th Annual Funders' Forum & Networking Gathering October 8^th & 9^th 2009, Bryan

Note: Separate Registration required for Dinner and Forum. Fees apply.

Name ______________________________ Phone ___________________ Cell __________________

Email: __________________________________________ Fax ______________________ County ____________________

Mailing Address____________________________________________________________Date______________

Agency, Business Represented: _____________________________Position_____________________________

A Corp of Volunteers is needed now, leading up to, and during the Oct 8 & 8 Forum. Volunteers can commit for 1-2 hours or a block of hours in the next few weeks. We also need Volunteers for a block of hours on October 8^th for “Pre-Forum Activities and/or October 9^th for the Forum. We expect 40-50 Funders and 300-400 participants.

VOLUNTEER OPPORTUNITIES:

Exhibitor Recruitment

___A. Nonprofits, businesses, etc encouraged to sponsor &/or have Exhibit Table at Forum

Recruitment of Participants for Oct 9 Forum

___B Put posters up. County-Wide at Libraries, colleges, Chambers, EDCs, schools, United Way, etc

___C Send info to List Serv Indicate which one:_________________________________________________________

Also CC circleof10@circleof10.org

___D Dinner Invitation Mail Committee – Hand address 300-400 Envelopes (Early Sept.)

Publicity/Marketing, Bringing it Contact: Sue Oliver & Tony Huddleston circleof10@circleof10.org 541-0013

___E Contact local radio station, daily, weekly, monthly newspaper &/or magazine. Indicate;

Source & Contact:_____________________________________Email_______________Phone_____________

___F Include Info on Forum in Church, School, Agency, etc Bulletin, Newsletter,

Indicate What & When:__________________ Source & Contact:____________________

Email_______________Phone____________

___G Print Event Brochure (3 full sheets, 11x17; One color; 1000 needed; Photo ready by Sept 28; Printed by Oct 2)

Printing Contact: Pam Anderson

___H Catering: Lunch & Break Foods for October 9 Forum Lunch for 300 People at First United Methodist Church, Bryan

Lunch Chair:__________________ Break Foods Chair:______________________

Sweet Endings Ice Cream Sundaes, Chair:________________________________________

___I Decorations & Set-up Organize & Decorate Forum (budget available for supplies, if needed)

Need Chair: _____________________________________________

Music & Ambiance Arts Council Brazos Valley Coordinating

___J ___Music: ___Oct 8 Dinner- 6:30-9PM; Oct 9 Forum ___ 8-9:15am __Noon-1:45 ___3-4PM Sweet Endings

___K Silent Auction Oct 8 @ Dinner ET Chair: Carol Berger, circleof10@circleof10.org , 903-541-0013

BV Co-Chair – Arts Council Brazos Valley, TBA

Other:_________________________________________________________

Technology Team Chair: ___________________________________________________________

___L.1 Oct 8: Provide Support at Dinner at First United Methodist Church for Microphones & Speakers

___L.2 Oct 9: Provide, set-up & give tech services for Microphones & Speakers in Main Room & Three Panel Rooms

___L.3 Audio all Funders’ Panels at 9:45, 11:15 AM & 1:45PM; In three Breakout Rooms, simultaneously

OCT 8 – DINNER WITH FUNDERS (10-15 Volunteers)

___M ___Menu/Dinner Committee N ___Decorations ___Music ____Afternoon Set-up ____Sign-In

OCT 9 - SET-UP & FORUM 7:00 AM (15-20 Volunteers needed)

___O.1 “Behind the Scenes” Volunteers (not attending Panels) Working as needed (5-6 needed)

___O.2 Final Set-Up, Greet & Register Funders, Participants, Exhibitors

___O.3 Photographers Coordinated by Sue Oliver with list of “shots needed”

___O.4 Volunteers for Closing Reception “Sweet Endings” Cake & Ice Cream Sundaes (2:45 to 4PM)

___O.5 4-5PM Tear-Down Committee All Call! (15-20 needed)

Geraley Turner (903) 541-0013 Fax 903-541-0014, Email circleof10@circleof10.org www.etvv.org

Return Form to 205 E. Commerce, Ste. 205 Jacksonville, TX 75766